Detect: Spot the gap early
OnLocum monitors your rosters, expected patient volume, and department coverage. When a shift is at risk — whether from a call-out, rising admissions, or thin coverage — your team gets alerted with enough time to respond.
Catch Gaps Before They Hurt Patients
Staffing Gap Detection Workflow for Healthcare Facilities in Kenya
Right now, your matron discovers a gap when the ward is already struggling. By then, the best locums are booked and your team is scrambling. OnLocum detects the pressure hours or days earlier — from your schedules, patient volume, and department load — so you act while there is still time to act well.
Early Warning
Gaps flagged from schedules and patient load — not last-minute calls
Clear Decision
Redeploy staff, activate float pool, or request a locum — your choice
Full Follow-Through
From approval to shift completion, timesheet, and M-Pesa payment
Your facility detects a staffing gap, approves a response, and fills the shift with a verified worker — all before patients experience a delay.
Why it matters
Facilities that see gaps 24 hours early fill them with better workers at lower cost.
The system recommends the best staffing response — not just a red flag on a dashboard.
Every filled shift flows into timesheets, approvals, and payments with no manual handoffs.
How It Connects
Hours before the shift
Your team knows about the gap and has already approved a response — no morning panic.
At approval time
The HOD sees who is available, what they cost, and their trust history — decision takes seconds.
After the shift ends
Digital timesheet, manager sign-off, and M-Pesa payment — the worker gets paid on time, every time.
Decide: Choose the right response
Should you move an internal nurse, call someone from your float pool, or request a locum from the open market? OnLocum shows you the options with availability, cost, and trust tier so your HOD approves with confidence.
Execute: Fill the shift and close the loop
Once approved, the right worker is matched, confirmed, and on the way. After the shift, timesheets are submitted digitally, the manager approves, and payment goes out via M-Pesa. No spreadsheets, no chasing.
Common Questions
Answers for healthcare facilities evaluating staffing and HMIS options in Kenya.
See it in action
Book a walkthrough and see how staffing, HMIS, and operations work together for your facility.